Relocation paperwork, handled for every hire.
Upload your new joiners' documents once. Settle Japan extracts the data, generates the Japanese ward office forms and tracks each person's progress from offer letter to residence registration.
Eliminate 80% of City Hall form preparation time for non-Japanese hires.
- Midsize employers hiring internationally
- Recruitment agencies placing overseas talent
- Universities and language schools
Active cases
6 in progress4
Shibuya forms generated per hire
~2 min
From passport upload to filled form
14 days
Statutory registration window tracked
What your HR team gets
The same document engine your employees would use, wrapped in a roster built for people managing many arrivals at once.
Drop any document, anywhere
Passports, residence cards, CoE, contracts or anything else. AI classifies each file and routes the extracted fields to the right hire's case.
Ward office forms at scale
Address registration, national health insurance, pension exemption and juminhyo requests — pre-filled in Japanese, previewed and downloaded per employee.
One roster, live status
See every relocation case and how far it has progressed: identity parsed, documents complete, forms ready, arrival registered.
Handled with care
Documents are processed to extract fields only. Your HR team controls what is stored on each case.
Ready to see it with real data?
The demo portal is open — create a case and upload a document.